Your privacy is important to VIP FLOWERS. This policy provides information about the personal information that VIP FLOWERS collects and the ways in which VIP FLOWERS uses that personal information.
Protecting your privacy
VIP Flowers Pty Ltd ACN 127 530 223 (collectively, VIP Flowers, we, us, our) is committed to protecting your privacy. This policy outlines how we collect, hold, use and disclose your personal information and your rights in relation to the personal information we hold about you.
What personal information does VIP Flowers collect?
Personal information means information or any opinion, whether true or not, and whether written down or in a material form or not, about an individual who is identifiable. Certain personal information may be required by VIP Flowers in order to provide our products or services, such as:
· the full name and address of you and recipient, e-mail address, billing address, contact phone numbers
· the delivery location (such as the name of the recipient’s work, business or hospital room);
· information about transactions (such as order dates, order amounts and payment information such as credit card details);
· information provided in communications between you and us (such as messages to be written on personal cards); and
· information collected to establish your identity (such as name, address, previous order history).
If you provide us with sensitive personal information about yourself, the recipient or any other person, for example, in the form of a message on a greeting card, you will be taken as having consented to us holding and using that information for the purposes of conducting our business and providing our products and services. This includes providing order details, delivery address and message information to florists, delivery couriers and other companies that work on our behalf in order to provide our products and services.
Collection and use of information
VIP Flowers collects personal information for the purpose of conducting our business and providing our products and services. We may collect personal information to allow us to:
- enable you to order products from our website;
- provide details to florists, delivery couriers and other companies that work on our behalf in order to provide our products and services;
- process your inquiries and improve our products and services;
- respond to your requests, customise future ordering for you and communicate with you;
- design, price and develop existing and new products and services;
- improve our product offerings and customer service, to personalise the website for your shopping experience and to let you know of any new offers or discounts;
- promote and advertise our products and services to you and advise you of additional products or services which may be of interest to you. Our promotion and advertising may include emails, SMS or text message reminders from us for Valentine’s Day, Mother’s Day and anniversaries; and
- communicate with you regarding changes to the VIP Flowers website or any of our products and services;
- provide support services to you and maintain and update our business infrastructure and systems.
You can choose not to provide VIP Flowers with the information requested. However, if VIP Flowers cannot collect the personal information, particularly information requested in mandatory fields marked with an asterisk (*), we may not be able to provide you with the products, services or assistance you have requested (including processing and delivering your order) and you may not be able to take advantage of the products we have on offer.
If you no longer wish to receive any marketing material from us, please unsubscribe from those services using the link included with the marketing material, or by opting out via return email, SMS or text message stating “unsubscribe”. Alternatively, you may contact our Customer Service on firstname.lastname@example.org or our Privacy Officer on email@example.com
How is information collected?
VIP Flowers collects information when you use our website or communicate with us, such as by telephone, email, SMS or text message. This includes information you provide when placing an order with us or making an enquiry on our website.
Disclosure and storage of information
Unless required by law, by Court order or we are required to investigate suspected fraud or other unlawful activity, the personal information collected by VIP Flowers will only be disclosed to or seen and used by people working in VIP Flowers or for us, unless you have authorised us to do otherwise. People that work for VIP Flowers include contracted staff in our call centre, florists, delivery couriers and other companies that work on our behalf in order to provide our products and services. VIP Flowers does not sell or receive payments or services for disclosing customer's personal information to any external company.
We keep your personal information if required for the purpose of conducting our business, to help us deal with your enquiries or requests in the future, or if we are required to keep the personal information by law or for governance purposes.
VIP Flowers takes reasonable steps to protect your personal information and prevent unauthorised access. We hold personal information in electronic and hardcopy form. We store electronic information on our own system and through third party data storage providers. Our third party storage providers, including overseas storage providers, are required to protect personal information against unauthorised access or misuse. We use Secure Socket Layer (SSL) technology to protect your financial transaction and credit card details.
How to get your personal data erased from our system?
If you’re wanting to have your data deleted, please send an email to our Privacy Officer at firstname.lastname@example.org. Once the deletion is completed, you’ll receive an email confirmation.
Who can you contact regarding a privacy complaint?
How can you access your personal information?
· Email: email@example.com
· Telephone: 1300 847 356
· Post: VIP Flowers Pty Ltd, PO Box 695, Archerfield QLD 4108.
If you believe there are errors in our records about you, please contact our Privacy Officer firstname.lastname@example.org and we will be happy to investigate and correct any inaccuracies.